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Archives for October 2020

The Best Free Annotation Tool for Presenters

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If you’re into presentations or teaching something through screen sharing online with others, you know you cannot annotate, highlight nor zoom into the screen while presenting.

This is possible in some presentation software like Microsoft PowerPoint to some extent but not without showing the audience what you are actually doing in front of them.

But here’s what’s possible after you read this guide post / watch this video:

  • You could draw,
  • write directly on the screen,
  • highlight directly over most desktop applications including the presentation software and web pages.

Here’s how to get them done.

Just head on to this website which is from Microsoft and download the ZoomIt software.

Once the zip file gets downloaded click on it to open it – this only contains the exe file and is a portable file – you only need to double-click to use it.

This exe file opens up an options dialog box. Just go through this video demo for a detailed walk-through of how to make use of all these options to suit your situation.

In case you are in the Teaching profession or in any training Department within your company then this is a very useful tool to keep handy.

How to Remove Blank Space Between Words in Justified Paragraphs

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Sometimes you may see too much space between the words, after you justify your paragraph text.

This doesn’t look good while self-publishing an eBook, printed book, or simply any article or report. Here’s how to get rid of those gaps within your paragraphs. 

Actually, there are two ways to remove those wide gaps. 

1. The first method is to use Hyphenation settings in your document.  Watch the video clip above for a demo of how to do everything we discuss in this guide post.

Click on the Layout tab group, select Hyphenation drop-down to choose Automatic or Manual. The gaps automatically correct itself by adding hyphens to the broken words, thus removing the gaps between the words. Doing this manually would mean, it asks you for every hyphenated word whether you want to keep it or not. 

2. The second method is to use ‘Kerning for fonts‘. It’s the spacing between the characters, and this spacing is mostly different for every font face we use.

You can get to the Font kerning settings by clicking on the tiny arrow to open the Font settings dialog box, then click on the Advanced tab – and then select the check box. Then play around with the scale, spacing settings by testing various points here to see which works best in your situation.

NEVER do this as a default setting for the entire document, this is only for specific instances where you see abnormally wide gaps. 

Additionally, you can also enable the setting from File – Options – Advanced – “Don’t expand character spaces on a line that ends with SHIFT + RETURN“.

Once done, it auto-adjusts the spacing for the last line in your paragraph. This setting will also apply to your entire document. 

To conclude,

  • Remember that a paragraph that has not been hyphenated is much easier to read.
  • Hyphenate only when text is trapped in columns or in other narrow places, or when you want a very formal-looking document. Otherwise, follow the second method. 

I hope you liked or learned something from this post. Thanks for reading, and you take care!